Parking / Holding a G/L Document Posting

In SAP ,User can be provided with Limited Authorization Amount for Posting .

For example ,an Accounting  clerk has authority to post documents to a maximum amount $5000. While feeding document he finds that the document amount is $10000  for which he does not have the authority .
In such cases, SAP has provided Park Facility for the document which allows the user to save the document but the amount is not posted in the G/L Accounts .The document can be later reviewed by High Authority Personnel who has appropriate posting amount authorization. Once approved , the document is posted in G/L Accounts. Parking documents is used when we need to get any clarification regarding some account.

Parking of document does not update the accounts. It stores the document while posting will update the accounts

The Transaction code  for Parking Documents is F-02 -> enter the required details ->go to the menu (at top )  ->Document-> Park.

To post a parked document : FBV0-> go to the menu Document-> Post.

Other TCs used pertaining to Parking of Documents are :

FV50 : Post / Delete : Single Screen Transaction
FBV2 : Change
FBV3 : Display
FBV4 : Change Header
FBV5 : Display Changes
FBV6 : Refuse 

Hold a G/L Document Posting

It is for short term and is used when transaction Dr or Cr is uncertained and generally its is used for external purpose.  eg: Advance from potential customer

A user may want to temporarily save the document under following conditions

• G/L Document is not complete
• User does not has complete or accurate information
• User wants to complete or correct the document at a later stage

Under such situations, a  document can be kept on hold without posting the document  amount in the G/L Accounts.

 

Alternative Payee

It is a payee defined at company code level, i.e. whenever any payment is made, it will go to alternative payee always in that particular company code

The payment program can make payment to a vendor other than the one to which the invoice was posted. Payment is made to an alternative payee, which must be specified in the master record.

You can specify an alternative payee in the general data area and in the company code data area. The alternative payee specified in the general data area is used by every company code. If you specify an alternative payee in both areas, the specification in the company code area has priority.

To always make vender payments to an alternative payee, proceed as follows:

• Create a vendor master record for the alternative payee. Block this account against posting.
• Specify the account number of the alternative payee in the Alternative payee field within the payment transactions section of the vendor master record.

When making payments for this vendor, the payment program will always access the name and address of the alternative payee.

In some instances it may be better to specify a payee in the document. To do this, you have to activate this function by selecting the Payee in document indicator in the general data area. When you enter documents for this account, the system displays a field in which you can enter an alternative payee.

The system always uses the payee which is most specific. This means that when you enter a payee in a document, it has priority over payees specified in the master record.